Apply to hold an outdoor theatre performance

What you need to know

You can apply to hold an outdoor theatre performance in one of our parks. Events will not go ahead without written confirmation from us.

Further information and guidance

For more advice on organising a safe and successful event, read our event guidance notes (PDF, 509 KB) or visit the HSE website. (opens new window)

Fees

• commercial £108 per day
• community/charity £86 per day

Set up, dismantle, rehearsal and rain-off days will not be charged for. You need to let us know in writing within three working days of the last performance. You can email parks@guildford.gov.uk.

How to apply

We need to receive your application and supporting documents no later than six weeks before your event.

To apply to hold an outdoor theatre performance you need to:

• fill in our outdoor theatre application form (Word doc, 100 KB)
• read our terms and conditions document (PDF, 93 KB)
• sign the declaration

Once we've received your application, we'll:

• check your application
• write to you and acknowledge your application
• confirm fees and charges
• confirm if your event will be reviewed by the Safety Advisory Group (SAG)
• let you know about any additional requirements

Before your event can be confirmed, you will need to:

• fill in our risk assessment template (Word doc, 111 KB) or provide your own risk assessment
• attach a copy of your Public Liability Insurance certificate
• provide a site location and event layout plan
• provide any other details we have asked for

You can email your application and supporting documents to parks@guildford.gov.uk

What happens next?

When we've received all the necessary documents and information needed from you, we'll:

• write to you by email and confirm that your event can go ahead
• invoice you for the hire of the park